System Features

• Employee lists are selectable alphabetically or by employee ID. 
• System is multi-company. All menus are printable (usable as checklists). All reports are spooled with forms control. 
• No limit to user defined earnings per employee. No limit to user defined deductions with varied methods of calculation (e.g. 401K, union, etc.). No limit to user defined accruals for employer contributions (e.g. federal and state unemployment, state disability insurance, etc.) 
• Pay periods are daily, weekly, semi-monthly, biweekly, monthly, quarterly and annually. 
• Multiple payroll schedules can be in use at once to allow breaking down payroll into more logical and manageable groups (e.g. salary, hourly, office, factory, officer, etc.) or all employees can be in one group. 
• Pay rates are unit (piece work, trip, job, etc.), rate (hourly) or flat (salary, bonus, job, etc.). Rates can be set up for an employee, an earnings code, an earnings code for a department, a department or for a specific earnings code for this employee for this department. All rates can be overridden at any time. 
• System allows in-out entries (e.g. tips, advances) with proper treatment automatically. Allows change of earnings without having to re-enter all earnings. Allows manual checks. Allows multiple state earnings. Allows correct special tax treatment for "Cafeteria Plan" type deductions. 
• Supports most state withholding taxes and reports (ask us!). 
• General Ledger distributions are coded for accruals, deductions and earnings by department. 
• Entry is quick and easy. Earnings may be prompted and pre-coded deductions are automatically calculated during appropriate pay periods. Earnings and deductions can be pre-coded to employee or entered at pay entry time. Earnings and deduction codes can be locked out for employee at entry time without prior approval. 
• Checks show all earnings and deductions with year-to-date data on deductions. If check stub is full, overflow goes to separate document to attach to check so all detail is shown. 
• Earnings history is saved for W-2's and new year payroll can be run prior to running W-2's. 
• Electronic Transfer of funds from the company's bank account to the employee's bank account. 

• Accessed by employee short name, employee ID or telephone number. 
• Allows inquiry into any or all of the following via a few key strokes: 

Check History (most recent check first) 

Basic Employee Data 

Employee Earnings on a Particular Check 

Employee Deductions on a Particular Check 

Specific Earnings code detail for all periods for Employee 

Specific Deduction Code detail for all periods for Employee 

• Access to change employee data for quick employee maintenance. 

• Port Controlled. Terminals can be physically blocked out from entering this module. Administration menu only available from specially authorized terminal. 

• System assigns payroll schedules and maintains hard copy detail of each earnings and deduction entry with operator responsibility. 
• System displays employee name and other data at pay entry time to ensure proper employee pay entry. Will not pay a terminated employee. Employee cannot be deleted during current year. 
• System retains history of every earning, deduction and accrual for each employee for the entire year. 
• System will not allow a negative check. System will not allow an employee to be on more than one payroll at once. Checks cannot be changed once printed but can be voided prior to schedule update. 
• Pre-list for audit and balancing prior to check printing showing any missing employees from payroll. 

• Employee list available (some are available in employee ID or alphabetical order): 
• Basic data list, short list, earnings list, deductions list, tax factors list, terminated employee list 
• Earning report for specific earnings code - monthly, quarterly or year-to-date. 
• Deductions report for specific deduction code - monthly, quarterly or year-to-date. 
• Accrual report for specific accrual code - monthly, quarterly or year-to-date. 
• Deduction/Accrual Prorate report (summary or detail). 
• Outstanding pay schedule list. 
• Monthly G/L distribution report for earnings, deductions and accruals. 
• Federal government reports: 940 (unemployment), 941 (deposit & withholding) and W-2. 
• State report: Unemployment and state industrial insurance. 
• Source code and complete detail for the entire year allows you to write any report necessary.