EX*IN*CO Systems
General Ledger System
The General Ledger System is designed to be an easy to operate yet a flexible, complete, multi-company, multi-period General Ledger and Financial Reporting System. It can be operated as an independent system or interfaced to other accounting systems or Personal Computers. While journal entries are fast, simple and foolproof, financial statement formatting and presentation is complex and has power only seen in much larger systems. 

System Features

  • System is multi-company and multi-period. 
  • Optional interface to other accounting modules (e.g. Accounts Payable) via summarized journal entry. 
  • 10-character account number and 50-character account description. Account "numbers" can be alphanumeric. 
  • Current year budget data and next year budget setup. 
  • Regular journal entries (JEs) - ordinary journal entry - not recurring. 
  • Standard journal entries (SJEs) - accounts recur but amounts change (e.g. payroll). 
  • Recurring journal entries (RJEs) - accounts and amounts recur (e.g. depreciation expense). 
  • Automatic reversing journal entries (RevJEs) which reverse in a future period. 
  • All accounting periods may remain open for full year. 
  • On-line history can be kept for up to 10 years (assuming disk capacity is available). 
  • 50-character journal titles with 25-character comment on every line of journal posting. 
  • Interface to personal computer ("LOTUS®") either IBM® or clone via floppy disk. 
  • Up to 9,999 journals allowed with up to 4000 lines for each journal for each month. Only disk capacity limits number of accounts allowed. Journal "numbers" can be alphanumeric. 
  • Inquiry and reports available by account by period, by period by account and by journal by account. 
  • System allows reversed entries within Debit or Credit columns. 
  • Journals printed in posting order (not account order). This allows the operator to control the order of the journal. System also allows posting to the same account more than once on the same journal. Also, journals can be printed in document number order (e.g. check number). 
  • Users control report dates. 
  • Dual year-end close allows user to stay on top of monthly posting and create financial reports for the new year while waiting for auditor's adjustments. Upon receipt, auditor's adjustments may be posted to the month affected in the prior year. All necessary reports may be re-run for any or all affected months. Final close of the old year automatically corrects opening balances for the new year. 
  • All menus are printable (usable as checklists). All reports are spooled with forms control. 
Security 
  • Port Controlled. Terminals can be physically blocked out from entering this module. 
Audit Features
  • System does not require entry of company in each program. It assumes company is the same for this terminal unless it is told otherwise. 
  • System requires balanced journal entries. 
  • System will not let a journal be closed more than once. 
  • Journals may be changed prior to close but not after closing. After changes are made to a journal, only the new (correct) entries show as if the journal had never been changed. 
  • System produces Annual Auditor's Report showing all activity in detail for the year by account by month. 
  • System allows journal titles and comments on all journal lines. 
  • Prints Journal Status Report. 
  • Prints Detail Journal listing. 
Inquiries
  • Account inquiry by G/L number by period with account balance changes for all months both this year and last year. If budgets are used - they will be displayed for each month. 
  • Journal inquiry by journal by period. 
Reports
  • Working Trial Balance (Detailed). 
  • Detail and summary General Ledger reports (current or old year if old year still present in history). 
  • User defined Balance Sheet.* 
  • User defined Income Statement.* 
  • Journal Status Report. 
  • Journal printouts. 
  • Inactive account list. 
  • Auditor's Transaction History by Account. 
  • Can be comparative, budgeted or both. Statements can cross company lines for consolidation purposes or be only supporting schedules. Can include user defined ratios.