System Features 

• Customer lists are selectable alphabetically, by salesman, by area or by customer type. 
• Service charges are automatically calculated by the system and printed on a pre-list. They may then be automatically posted or changed by the user. 
• Statements: Printed alphabetically. Selectable by customer statement code, with remittance advice and aging. Zero balance or no activity statements can be suppressed. 
• Open invoice system with three types of history (limited only by disk capacity). These include statement history (printable on next statement), long term ledger history and payment history with high balance and date. 
• User defined aging periods - with "real time" calculation of invoice due date. Terms adjustable for each customer - even each invoice. 
• Cash posting can be applied to individual invoices, on account or to partial invoices. 
• Posting journal totals provide balancing, recap and General Ledger distribution. 
• General Ledger distribution optional during cash, transaction and housekeeping posting. 
• Housekeeping posting allows offsetting entries to be deleted and other adjustments to the customer account for cleaner and more accurate looking statements. 
• Memos posted directly to the customers account may be viewed internally, on the statement or both with follow-up reporting on problem accounts. 
• System is multi-company. All menus are printable (usable as checklists). All reports are spooled with forms control. 

• Accessed by customer short name, account number or telephone number. 
• Allows inquiry into any or all of the following via one or two character options: 

Open - Lists all open items - not aged. 

Basic - Shows all customer master file data on customer. 

Aged - Shows open aged invoices. 

Memo - Shows memos typed on customer account. 

Ledger - Shows next statement transaction history and prior history. 

Statistics - Shows month sales and cost of sales with margin percent for current and prior year. 

History - Shows payment history. 

Print - Allows printing of aged invoices; statement, ledger and payment histories. 

• Access to change customer data and memo file posting for quick maintenance and memo entry. 

• Port Controlled. Terminals can be physically blocked out from entering this module. 

• System checks to insure cash, housekeeping and transaction posting journals are in balance. 
• System assigns journal number and maintains hard copy detail of each transaction with operator responsibility. 
• System insures each remittance amount is properly distributed. 
• System checks cash posting date with discount due date to warn of untimely payment. 
• System insures each invoice balance is cleared to zero before relieving invoice from the active ledger. 
• System displays customer name and verifies appropriate invoice references at time of cash, transaction and housekeeping posting. 
• System retains payment history for credit checking. Retains detail customer transaction history (ledger) for account analysis which is printable on inquiry or on statements. 

• Statement for a single customer or a group of customers by statement code. 
• Monthly cash, transaction and housekeeping posting journals. 
• Summary or detail age analysis of open invoices. Detail age analysis by salesperson. 
• Service charge pre-list report. 
• Customer information lists are available alphabetical, by area, by type and by salesperson. Showing: Account Id, name, short name, address, phone, contact, salesman, area, terms, credit limit, fax number, statement frequency and credit status code. 
• Customer short name and contact list available in key order or alphabetical. 
• Mail and file labels. Rolodex cards. 
• Memo tracking follow-up list. Pre-statement memo audit list. 
• Outstanding journal list.